Finance Bids RFQs and RFPs listing

    The City intends to issue a contract/purchase order for software for  electronic management of records commencing with the execution of a contract between the City and the successful bidder.  The contract and/or purchase order shall be issued to the lowest and best-evaluated bidder responding to this invitation to bid.  The clothing shall be provided in accordance with the stated specifications in Article V. TECHNICAL SPECIFICATIONS of this invitation. Successful bidder shall be notified by the City’s purchasing agent.

The City of Frankfort is looking to update its management of records.  The City’s current storage and retention process is paper-based. Records are currently located in various locations and various formats.  In order to become more well-organized and controlled the City would like to unify this process and regulate our retention and disposal process. 

The bidder shall provide electronic recordkeeping software for the City of Frankfort to include but not limited to :

  • Software with annual support
  • (9) full named users
  • Email integration
  • Import/Export ability
  • Web distribution portal
  • Develop scanning best practices for digitizing historical documents
  • Training and administrative support included
  • Software shall ensure that the City is in compliance with the recordkeeping requirements of the Commonwealth of Kentucky

Bid for Software for electronic management of records


BID #217001-41

The City of Frankfort will receive sealed bids for Fire Department Ambulance Billing Service in the Office of the Purchasing Division, City Hall 315 West Second Street, Frankfort, Kentucky until 2:00 p.m. EST, April 20,2017. The received sealed bids will be on a three(3) year contract basis beginning July 1,2017.

All bids must be turned in to the Office of the Purchasing Division, City Hall 315 West Second St., Frankfort, KY, no later than 2:00 p.m.       EST on date of bid opening.  Bids cannot be accepted at any other location.   Bids will be opened thereupon or about 2:00 p.m. EST, April 20,2017, at a public bid opening in the Commission Chamber of City Hall, 315 West Second Street, Frankfort, Kentucky.  Bids must be received by the designated date and time and none will be considered thereafter.

The City of Frankfort, Kentucky reserves the right to reject any and all bids received, and to select that bid which it determines to be in its best interest.  The award of this bid will be made on the basis of the lowest bid price as permitted in KRS 45A.365.

All bid forms, information, and specifications regarding this bid are available from the Purchasing Office.  Bidders are encouraged to submit their bid in a sealed envelope, the bidder is advised to clearly mark the sealed bid with the bid number and description listed above.  The City of Frankfort, Kentucky is not responsible for the premature opening of, or the failure to open, a sealed bid not properly addressed or identified.

Bidders are invited to be present for the opening of the bids submitted.

        Angie Disponette Purchasing Agent

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The City of Frankfort is an Equal Opportunity Employer


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City of Frankfort

City Hall
315 West Second Street
P. O.  Box 697
Frankfort KY 40601