Finance Bids RFQs and RFPs listing

    The City intends to issue a contract/purchase order for software for  electronic management of records commencing with the execution of a contract between the City and the successful bidder.  The contract and/or purchase order shall be issued to the lowest and best-evaluated bidder responding to this invitation to bid.  The clothing shall be provided in accordance with the stated specifications in Article V. TECHNICAL SPECIFICATIONS of this invitation. Successful bidder shall be notified by the City’s purchasing agent.

The City of Frankfort is looking to update its management of records.  The City’s current storage and retention process is paper-based. Records are currently located in various locations and various formats.  In order to become more well-organized and controlled the City would like to unify this process and regulate our retention and disposal process. 

The bidder shall provide electronic recordkeeping software for the City of Frankfort to include but not limited to :

  • Software with annual support
  • (9) full named users
  • Email integration
  • Import/Export ability
  • Web distribution portal
  • Develop scanning best practices for digitizing historical documents
  • Training and administrative support included
  • Software shall ensure that the City is in compliance with the recordkeeping requirements of the Commonwealth of Kentucky

Bid for Software for electronic management of records

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City of Frankfort
Kentucky

City Hall
315 West Second Street
P. O.  Box 697
Frankfort KY 40601
502-875-8500
info@frankfort.ky.gov